SAP FI - Automatic Payment Program (Configuration and Run) - Part1

Introduction


Automatic Payment Program serves the purpose of posting accounts payable (say, payment to a vendor) based on vendor invoices automatically, shortly termed as APP.


Steps for Configuring APP:


1. Setup payment method per country


2. Setup payment method per company code


3. Setup all company codes


4. Setup paying company code


5. Bank determination


6. Assign payment method to vendor account


Step by Step Process

Step 1:


Go to transaction 'FBZP' and click on 'All Company Codes' button.



Click on 'New Entries', enter your company code in the 'company code' field as well as in the 'Paying company code' field, check the two check boxes as shown in the below screen and save it.





Step 2:


Select the 'Paying company codes' button, click on 'New Entries'. Type your paying company code. Click on 'Forms' button and 'Sender Details' button to open their respective input screens.








Type in the rest of the details as shown. The amounts for minimum incoming payment and minimum outgoing payment could be given as per the organization standards.

Step 3:

Now select the 'Payment methods in country' button. Click on 'New Entries' and type your country's name, select payment method as required. In this case, I have given it as 'C' since I have configured it for check payment.




Select


→ Payment method for 'Outgoing Payments' as this is for a vendor payment(Accounts Payable) → Payment method classification to be 'Check', select the check box for 'Allowed for personal payments'.

 Type the posting details for document type for payment and clearing document type as 'KZ', which indicates vendor payment.


 For the payment medium, select radio button 'Use classic payment medium program(RFFO*)', type payment medium program as 'RFFOUS_C' and give the name of print dataset as 'LIST1S'.


 Give the key in code line as '11' and save it.