Fiscal year change from July – June to Jan-Dec

One of our customer needs a Fiscal year change from July – June to Jan-Dec.

Please let me know any one of you had the experience in doing the fiscal year change in a live system and also the necessary steps for this. 

Solution:

SAP provides a separate service (SLO) for your scenario.  Once the client takes (generally they charge separately ) this services, then SAP will perform/run several compatible programs to effect the change.

The consultant should not try change in live system.

The main reason for this request is generally a change in the corporate conditions due to  selling the company, merger/acquisition or  splitting the company or takeover of another company. The fiscal year or the fiscal periods of the company must be adjusted to the new conditions. When two company are merged, one may be using different fiscal period hence need to align with parent organization.

Impact of change: Fiscal period change  in a live/production  SAP system affects many modules, , FI, FI-AA, FI-SL, FI-LC, EC-CS, IM, CO, EC-PCA, MM, PP, SD, PS, PM and almost every module of the landscape. Associated risk can arise due to can arise from incorrect changes to the fiscal year or from incorrect changes to the fiscal periods in a live SAP system.

Services from SAP:  SAP Provides System Landscape Optimization (SLO) provides consulting services for changing the fiscal year and changing the fiscal periods. The consulting services consist of analysis and support. The service is called as Consulting for Change of Fiscal Periods"

·        Analysis The team analyzes the specific situation in your live SAP System (for example modules, organizational structures, Customizing, master data, transaction data). Analysis will determine whether the necessary prerequisites for the intended change of the fiscal year or the fiscal periods are fulfilled.

·        Support Based on the analysis results, you receive specific support for your intended change of the fiscal year or the fiscal periods.

·       Necessary support for the setup of a shortened fiscal year, the setup of an extended fiscal year,, grouping the fiscal year by weeks and for any other changes of fiscal periods.

·       Risk involves Data inconsistency , Open Items carry over etc.

Create Company Code

Create Company Code

The first step of FI configuration is to Create Company Code.

Company Code is a unique four alphanumeric characters that represents an independent and legal accounting entity. It’s the smallest and minimum necessary organizational structure in SAP that required by law to provide a set of financial reports (such as Balance Sheet and Profit/Loss Statements). In the real world, a company code can be a company of a corporate group. In an SAP client, there can be one or several company codes. The general ledger is kept at company code level. For consolidation process in SAP EC module, a company code must be assigned to a company. A company can comprise one or more company codes.

With SAP FI module, we can generate the financial reports of a company code. A company code’s financial reports are used for external purpose, such as for external auditors, shareholders/stock exchange commission, tax office, etc.

Company code is one of the two main organizational units of SAP FI module. The other one is Business Area. Business areas are used for internal purpose, such as for company’s management. Business areas represent separate areas of operation within one or some companies. With business areas, for example, SAP can generate financial reports of a specific regional area of a company. Let’s say Coca Cola Company has one company code in USA (and several company codes in the whole world). With company code, SAP can only generate one set of financial reports for USA office. But, with business areas (depends on how it configured), SAP can generate sets of financial reports per state in the USA. By doing so, the management can analyze the performance of each branch in each state better. It gives more useful information that can be used in decision making process. The use of Business Areas is optional in SAP FI module.

All SAP transactions that have impact to the financial reports from all SAP modules (such as FI, MM, HR, etc) will generate accounting journals in company code’s general ledger. The transaction can determine the company code involved either from the user input for the company code (such as in FI module) or from other organizational unit that related to the company code (such as in MM module, company code can be determined from the plant that input by user).

In MM module (Logistics), each plant must be assigned to a company code. A company code can have several plants. A plant can also be assigned to a business area; a business area can be assigned to several plants.

Material valuation can be set at company code level or plant level

We create company code from the following menu path of “SPRO” t-code: Enterprise Structure – Definition – Financial Accounting – Edit, Copy, Delete, Check Company Code.

There are two options to create company code:

§  Copy from other company code (or from SAP standard company code)

§  Create from the scratch

SAP recommends that we copy a company code from an existing company code. The advantage is SAP will also copy the existing company code-specific parameters. Then we can change certain data in the relevant application if necessary. This is much less time-consuming than creating a new company code. But if we create company code from the scratch then we have to define other parameters need in other relevant configuration process manually.